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Resources

Resources for fleet owners and drivers

Practical guides, answers to common questions, a live demo and the details you need to work with us.

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Find what you need, whether you are learning, comparing or ready to talk.

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Articles and guides

Practical advice on maintenance, tracking, fuel costs, compliance and running a fleet.

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FAQs

Quick answers about our services, Fleet Command Hub, tracking, repairs and quotes.

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Live demo

Explore Fleet Command Hub with sample data, right here on our website. No sign up needed.

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Fleet Command Hub

See what the platform does for drivers, inspectors, mechanics, partners and admins.

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Pricing

How our monthly subscription works, how features affect the price and how to get a quote.

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Talk to us

Ask a question, request a quote or book a walkthrough built around your fleet.

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Online calculators

Answers in seconds, right in your browser. Nothing is stored or sent.

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Vehicle cost per km calculator

Add a year of costs and see what a vehicle costs per month and per kilometre.

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Fuel consumption calculator

Litres per 100 km, km per litre and cost per km, plus the fuel for a planned trip.

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Vehicle renewal countdown

Enter your expiry dates and see the days left on each paper, and which needs attention first.

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Tools, quiz and plain language guides

Quick ways to learn something about your fleet today.

Free downloads

Free tools for your fleet

Print them, share them with your drivers and use them every day. No sign up needed.

Best place to start

Fleet starter kit

All nine tools in one free download, with a four week plan to get your fleet organised.

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Daily vehicle check sheet

A one page weekly sheet for each vehicle. Drivers tick off tyres, lights, fluids, brakes, safety kit and documents before the first trip of the day.

Free, no sign up. PDF, print on A4, 33 KB

About this download → Download
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Fleet renewals tracker

A spreadsheet for up to 50 vehicles. Enter your roadworthy, insurance and driver licence dates and it turns amber when a renewal is close and red when it has passed.

Free, no sign up. Excel, 36 KB

About this download → Download
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Preventive maintenance schedule

Typical service intervals from weekly checks to yearly renewals, warning signs to act on, and a service log you can print for every vehicle.

Free, no sign up. PDF, print on A4, 35 KB

About this download → Download
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Vehicle fuel log

Record every fill and see litres per 100 km and cost per km for each vehicle. Choose the Excel version that works it out, or print the paper sheet.

Free, no sign up. Excel 48 KB, PDF 31 KB

About this download → Download
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Breakdown emergency card

A printable glovebox card with seven clear steps for a breakdown, a place for key phone numbers, and an emergency kit checklist.

Free, no sign up. PDF, print on A4, 32 KB

About this download → Download
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Vehicle running cost calculator

Add a year of costs and see what a vehicle costs per month and per kilometre, in your browser, with nothing stored.

Free, works in your browser, no sign up

More about this tool → Open the calculator
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Fleet software buying checklist

Sixteen scored questions, demo questions and warning signs to compare fleet software fairly.

Free, no sign up. PDF, print on A4, 34 KB

About this download → Download
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Vehicle incident report form

A one page form for drivers to record what happened, the other party, witnesses and photos after an incident.

Free, no sign up. PDF, print on A4, 32 KB

About this download → Download

Guides for running your fleet

Short, practical reads you can put to work today.

Hands of two mechanics working on a vehicle engine

A simple preventive maintenance checklist for fleets

Small, regular checks keep vehicles earning and stop minor faults turning into breakdowns. Here is a practical routine any fleet can follow.

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Hands using a GPS map app on a smartphone

What to look for in a vehicle tracking system

Not all trackers are equal. Here are the features, the installation quality and the supplier questions that matter before you buy.

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A loaded cargo truck parked at dusk

How to reduce fuel losses in your fleet

Fuel is one of the biggest running costs. Here are six practical ways to find where it is going and stop the leaks.

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A Ghanaian taxi with its roof sign lit, the driver at the wheel

Keeping ride-hailing and taxi fleets on the road and earning

A car off the road earns nothing. Here is how fleet owners keep their cars working, their drivers accountable and their costs under control.

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A hand ticking off a vehicle checklist on a clipboard

Keeping roadworthy, insurance and driver licence papers in order

Expired papers can take a vehicle off the road overnight. Here is a simple system for tracking every renewal across your fleet.

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A driver checking under the open bonnet of a broken down car on a wet roadside

What to do when your vehicle breaks down on the road

A breakdown is stressful, but the right first steps keep everyone safe. Here is a simple routine every driver should know.

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Policies and company information

How we handle your information and the terms for using our website and services.

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